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Finance Assistant

Recruit Wealth are delighted to be representing one of our leading Financial Services clients. They are in urgent need of recruiting an experienced Finance Assistant to report to the Finance Manager.

This opportunity will see you playing an integral role in the day to day activities of the Finance Team.

Previous experience of working for a Financial Services company is not essential but being an experienced Finance Assistant is vital.

Please read on for further information around the vacancy and duties you will be required to undertake.

Sales Ledger

  • Raise sales ledger invoices to accurately reflect sales in the accounting ledger (currently XERO)
  • Ensure VAT correctly charged to customers - special emphasis on advisory/DFM charging, partial exemption rules
  • Maintain Xero Contacts, keeping them up to date for contact details, copies of contracts (where applicable), VAT coding, nominal ledger & cost centre coding and bank details.
  • Upload documents to accounting system and maintain audit trail
  • Liaising with business channel managers to ensure all sales captured
  • Ensure invoices and credit notes are issued and approved in accordance with SoDA.
  • Month-end close & reporting of aged debt
  • Credit control of outstanding debt

Purchase Ledger

  • Post purchase invoices to accounting system (currently XERO)
  • Ensure invoices are correctly recorded to the correct cost center & nominal code
  • Coding & checking other expenses to accurately reflect purchases in the accounting ledgers
  • Ensure VAT on invoices & expenses is correctly recorded
  • Maintain Xero Contacts, keeping them up to date for contact details, copies of contracts (where applicable), VAT coding, nominal ledger & cost centre coding and bank details.
  • Upload documents to accounting system and maintain audit trail
  • Ensure invoices and credit notes are approved in accordance with SoDA
  • Liaise with suppliers & functional managers to resolve invoice queries
  • Maintenance of the purchase order system (if in operation/ applicable) ensuring costs approved in accordance with SoDA prior to expenditure
  • Prepare payment batches for approval
  • Month-end close & reporting of aged creditors

Cash Book

  • Maintain bank feeds into accounting system (currently XERO)
  • Allocate cash movements accurately to sales & purchase invoices on a daily basis
  • Allocating non sales/purchase ledger cash to correct accounting codes
  • Maintaining XERO bank rules
  • Daily cash flow reporting
  • Month end bank reconciliation
  • Download bank statements from all bank accounts
  • Loading approved payment files on the banking system for authorisation

General Ledger

  • Processing journals
  • Maintain Fixed Asset Register
  • Ad hoc reporting & duties as required
  • Ad hoc assistance for Income processing team, e.g. allocating provider income to Intelligent Office (or any replacement system)

Ideally our client is looking for you to be AAT part or fully qualified alongside being a competent user in Xero with the following:

  • purchase ledger
  • cashbook & bank reconciliation
  • sales ledger
  • general ledger
  • expenses
  • overall XERO know-how

Along with being an excellent user of Excel utilising SUM & COUNT as a minimum, VLOOKUP and pivot tables would be highly desirable.

The business is looking to interview immediately as this role is business critical.

Please note: The business is happy for you to work from home with occasional travel to the offices in Reigate.

The opportunity to work with a leading Financial Services brand and be an integral part to the finance team is available, please apply for an immediate response.


Location: Reigate, Surrey | Salary: 21000 - 26000 per | Job type: Permanent | Posted: 18/03/2021

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